Frequently Asked Questions
Who can access vTools?
The current security model automatically allows use of the tools by any volunteer who appears in the Geographic Units section of the IEEE Corporate Roster. Volunteers can create meetings, WebInABox sites, run elections, etc. Visit the Automatic Access Information page for more detailed information on who can access the different vTools applications. Members, and in many cases, the general public can view meeting and event information, visit WebInABox sites, etc…
To verify who is listed on the section roster please see this page: https://www.ieee.org/rosters (access is limited to current officers). Please note that per vTools team request, IEEE now records more positions for Chapter and Affinity Group officers: Chair, Vice Chair, Secretary, Treasurer. New officers can be reported here: https://www.ieee.org/societies_communities/geo_activities/required_reporting/officer_forms.html. In addition, Sections can now report a vTools coordinator position (see grade restrictions below).
Please note that according to IEEE Bylaws (https://www.ieee.org/content/dam/ieee-org/ieee/web/org/about/corporate/ieee-constitution-and-bylaws.pdf) all officers (with exception of webmaster and newsletter editor) shall be IEEE members in Graduate Student Member, Member, Senior Member or Fellow grade. Chapter officers shall also be members of the parent Society.
Volunteers should use their IEEE Account username and password to login. If you do not recall your IEEE Account information, you may go to: https://www.ieee.org/profile/public/forgotpassword/forgotUsernamePassword.html to recover your username and/or password.
What is the format for custom voter lists?
Custom voter list must be a TEXT file type and contain file extension .txt
Note: Invalid file types: spreadsheet (.xls) or Word document (.doc)
- Custom voter list requires the following :
- First row – column headings separated by a tab. See above for example
- Voter information separated by a tab . See above for example
- IEEE Member numbers are 8 digits long and can have one or more leading
0s. For example, 56439271 or 00037198.
Note: IEEE Member Number identifies the online ballots for the member.
For help getting a voter list, please email [email protected].