A proposal for funding from IEEE Young Professionals Committee must have all the necessary details included. For example, if the event includes a panel discussion, the proposal should include names and biographies of the speakers on the panel. More speakers can be added in the future, but a few names should be provided when applying for the funding. Applications for funding for events which have not been fully planned will not be approved.
It is best to provide as much detail as possible in the application. The application form requests a detailed budget, cost and description of advertising materials, and provision of any relevant extra documentation along with URLs to websites or registration portals.
A proper estimated budget should be provided with the intent that it will be very close to actual expenses. A rough estimate of expenses is not sufficient.
It is important to pay attention to the timeline of the submission for application and follow-up material. If you apply too late, your event will not receive funding even if the application has all the details. The same can happen if you do not submit follow up materials within provided deadlines.