{"id":2034,"date":"2024-08-07T11:16:47","date_gmt":"2024-08-07T15:16:47","guid":{"rendered":"https:\/\/kb.ieee.org\/vtools\/?post_type=kb&p=2034"},"modified":"2024-08-08T13:30:52","modified_gmt":"2024-08-08T17:30:52","slug":"requesting-approval-for-single-candidate-slates","status":"publish","type":"kb","link":"https:\/\/kb.ieee.org\/vtools\/blog\/kb\/requesting-approval-for-single-candidate-slates\/","title":{"rendered":"Requesting Approval for Single-Candidate Slates"},"content":{"rendered":"

Applies to Sections only at this time<\/strong><\/p>\n

For any position on your ballot that has a single candidate, that candidate must be approved by the respective Region Director. This tutorial shows the process for requesting approval through the vTools Voting application.<\/p>\n

Sign in to voting.vtools.ieee.org<\/a> with your IEEE Account<\/h3>\n
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Click to Enlarge<\/figcaption><\/figure>\n

 <\/p>\n

Select the Section for which you wish to create a ballot, and click “Create.” (Note<\/strong>: this workflow only applies to Elections, not Motions.)<\/p>\n

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Click to Enlarge<\/figcaption><\/figure>\n

 <\/p>\n

Complete the ballot details, just as you normally would, including the ballot name, date\/time, and voter instructions.<\/p>\n

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Click to Enlarge<\/figcaption><\/figure>\n

 <\/p>\n

Add the positions and candidates as you normally would.<\/p>\n

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Click to Enlarge<\/figcaption><\/figure>\n

 <\/p>\n

Enter the candidate details.<\/p>\n

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Click to Enlarge<\/figcaption><\/figure>\n

 <\/p>\n

You will now see that a message has appeared that approval is required for the single candidate.\u00a0Note:<\/strong> If you were to add another candidate, the message will disappear, as approval is no longer required.<\/p>\n

You will not be able to activate your ballot with a single candidate until approval is obtained.\u00a0<\/strong><\/p>\n

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Click to Enlarge<\/figcaption><\/figure>\n

 <\/p>\n

To request approval for the single candidate, scroll to the bottom of the screen and click “Save as Draft.” You can also click “Save and preview,” however, the ballot will only be saved as a draft, and you will still need to request approval.<\/p>\n

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Click to Enlarge<\/figcaption><\/figure>\n
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Click to Enlarge<\/figcaption><\/figure>\n

 <\/p>\n

On the Manage screen, click the “Request Approval” button to send the approval to your Region Director.<\/p>\n

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Click to Enlarge<\/figcaption><\/figure>\n

 <\/p>\n

A modal will appear where you can enter your request for approval. You must enter a reason before proceeding. When ready, click “Submit.”<\/p>\n

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Click to Enlarge<\/figcaption><\/figure>\n

 <\/p>\n

You will now see a message that the approval has been sent. You can request approval again, if needed.<\/p>\n

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Click to Enlarge<\/figcaption><\/figure>\n

 <\/p>\n

The email to the Region Director will look similar to this:<\/p>\n

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Click to Enlarge<\/figcaption><\/figure>\n

 <\/p>\n

When the Region Director clicks the link within the email, they will be brought to this page where they can approve or deny the single candidate(s):<\/p>\n

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Click to Enlarge<\/figcaption><\/figure>\n

 <\/p>\n

Once they approve, their response is recorded:<\/p>\n

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Click to Enlarge<\/figcaption><\/figure>\n

 <\/p>\n

Once the Region Director has either approved or denied your request, you will receive an email with the response.<\/p>\n

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Click to Enlarge<\/figcaption><\/figure>\n

Note:<\/strong> If your request was denied<\/span>, you must go back to your ballot and make the necessary adjustments – either adding additional candidates, or removing that candidate from the ballot entirely.<\/p>\n

 <\/p>\n

Log back in to https:\/\/voting.vtools.ieee.org\/<\/a> and navigate to your ballot. You will see that approval was obtained.<\/p>\n

 <\/p>\n

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Click to Enlarge<\/figcaption><\/figure>\n

 <\/p>\n

The message will also show on the edit ballot page:<\/p>\n

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Click to Enlarge<\/figcaption><\/figure>\n

 <\/p>\n

Now you can load the voter list to the ballot, make any other adjustments to the ballot that may be needed, and click “Save and Activate” at the bottom of the page.<\/p>\n

The ballot is now active:<\/p>\n

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Click to Enlarge<\/figcaption><\/figure>\n
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Click to Enlarge<\/figcaption><\/figure>\n","protected":false},"excerpt":{"rendered":"

Applies to Sections only at this time
\nFor any position on your ballot that has a single candidate, that candidate must be approved by the respective Region Director. This tutorial shows the process for requesting approval through the vTools Voting application.
\nSign in to voting.vtools.ieee.org with your …<\/p>\n","protected":false},"author":11,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"_lmt_disableupdate":"no","_lmt_disable":"","footnotes":""},"kbtopic":[107,103],"kbtag":[],"class_list":["post-2034","kb","type-kb","status-publish","hentry","kbtopic-voting","kbtopic-vtools"],"_links":{"self":[{"href":"https:\/\/kb.ieee.org\/vtools\/wp-json\/wp\/v2\/kb\/2034","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/kb.ieee.org\/vtools\/wp-json\/wp\/v2\/kb"}],"about":[{"href":"https:\/\/kb.ieee.org\/vtools\/wp-json\/wp\/v2\/types\/kb"}],"author":[{"embeddable":true,"href":"https:\/\/kb.ieee.org\/vtools\/wp-json\/wp\/v2\/users\/11"}],"replies":[{"embeddable":true,"href":"https:\/\/kb.ieee.org\/vtools\/wp-json\/wp\/v2\/comments?post=2034"}],"version-history":[{"count":0,"href":"https:\/\/kb.ieee.org\/vtools\/wp-json\/wp\/v2\/kb\/2034\/revisions"}],"wp:attachment":[{"href":"https:\/\/kb.ieee.org\/vtools\/wp-json\/wp\/v2\/media?parent=2034"}],"wp:term":[{"taxonomy":"kbtopic","embeddable":true,"href":"https:\/\/kb.ieee.org\/vtools\/wp-json\/wp\/v2\/kbtopic?post=2034"},{"taxonomy":"kbtag","embeddable":true,"href":"https:\/\/kb.ieee.org\/vtools\/wp-json\/wp\/v2\/kbtag?post=2034"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}