Before the Event

• Select a student branch to reach out to
• Pick a date and venue for the talk. Determine A/V availability and constraints
• If food desired, determine if provided by University or IEEE Section
• Set price for event, but keep it low or free for students
• Ask about parking and if there is a fee. Consider reimbursing speaker for parking
• Choose a topic for the presentation after discussion with student branch coordinator and/or student branch mentor to determine key areas of student interest.
  • Example 1: How volunteering can power your career
  • Example 2: Building and leveraging your personal brand and network
  • Example 3: Transitioning from Student to Professional
• Consider partnering with another engineering organization, such as the Society of Women Engineers
• Make presentation (e.g., Powerpoint) and bring on flash drive or presenter’s laptop
• Publicize! Send eNotice, post meeting on vTools, post on social media, coordinate with student chapter or class

At the Event

• An hour before the event, provide speaker with a name tag and ensure all microphones working.
• Half an hour before the event, open doors to event. Greet and provide name tags for attendees.
• Introduce speaker briefly.
• Conduct presentation. Leave enough time for questions.
• Thank everyone for attending at the end of the session.

After the Event

• Record attendance and meeting information in vTools
• Thank student chapter advisor or professor as well as tour leader for assistance
• Send short survey to students if desired, possibly including interest in other presentation topics