Before the Event

• Choose topic for Tech Talk that is related to student interests and/or local companies in the Section
• Find notable speaker(s) and determine availability
• Choose venue for expected number of participants (example below had approximately 150) and determine availability
• Based on speaker and venue availability, select date and time
• If choose to have food, determine any restrictions imposed by venue and approximate cost
• Determine amount to charge attendees. Keep cost low or free for students.
• Publicize! Send eNotice, post meeting on vTools, post on social media, coordinate with student chapter or class

At the Event

• An hour before the event, provide speaker with a name tag and ensure all microphones working.
• Half an hour before the event, open doors to event. Greet and provide name tags for attendees.
• Introduce speaker briefly.
• Conduct presentation. Leave enough time for questions.
• End presentation with slide about IEEE – point out things IEEE does that are relevant to the particular group – and leave on screen after thanking the speaker
• Thank everyone for attending at the end of the session.

After the Event

• Record attendance and meeting information in vTools
• Send thank you to speaker; ask if they have colleagues that might be able to provide a Tech Talk
• Thank student chapter advisor or professor as well as speaker for assistance
• Send short survey to students if desired, possibly including interest in other Tech Talks

Example Tech Talk Previously Held

Subject:  Presentation on use of vision systems in manufacturing

Presenter:  From local company that also collaborates with local university (biography of presenter provided to participants)

Location:  Local university

Hosts: local Section, local HKN chapter, local Section LMAG, local university, local Section YP

Food:  Available at the end of the talk paid for by the local Section.